What needs to be done today?

The great advantage of task managers is that they are online. This means you can access them from anywhere and, best of all, sync them across all your devices. This ensures your tasks are always up to date and within reach.

I use the task manager for everything. Need to withdraw money to pay the cleaner? I note it there. Need to buy cat food? I note it there too. Renew my website domain in two years? I note it as well.

Writing down everything we can’t forget takes a huge weight off our minds. I don’t need to worry about something that needs to be done in 2 or 10 years. The app will remind me, and I can focus on what needs to be done today. Furthermore, it organizes all tasks for the day, so even if I get lost in some random article about elephants, I can return to my list without stress.

Additionally, with a task manager, creating routines becomes easier. Repeating tasks can be scheduled, like a monthly cleaning or recurring payment, without worrying about rescheduling them each time.

I set a weekly routine to review billing and request notes from collaborators. Once a month, I organize my hard drives, ensuring the space tracking spreadsheet is always up to date. These small routines, when organized, keep the chaos away.

And the best part: you don’t need your mind to remember everything. Just note it down in the tool, and it takes care of the rest.

Another trick that helps me stay on track is using my calendar for appointments that require my physical presence. If something needs to be delivered at home, I need to be there. My calendar prevents me from scheduling other meetings at that time.

The transition to using task managers can be overwhelming at first, especially because the list may seem huge. But remember: this isn’t procrastination. Simply postponing something is not the same as avoiding it. As you get organized, you’ll see your list become more manageable.

Finally, set a time to review and tackle your list. I like to do this in the morning, right after breakfast, to plan the day ahead. It helps me stay focused, and when I’m in productivity mode, I’ve usually cleared everything by lunch.

The most important thing to remember: the goal is to tick off all the tasks for the day.

Try organizing what you need to do better. If not with a task manager, it could be with a spreadsheet or even post-its around the house. The key is to find a tool that works for you. Over time, it will show you how it can be even more efficient.